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Optimising document workflow in transactional environments with Oce PRISMA

By Hennie Kruger, DDS product and marketing manager of Oce South Africa

By Hennie Kruger
Johannesburg, 17 Mar 2015

Too many organisations lack a coherent document strategy that provides a framework for managing, tracking, and controlling information and unifying disparate workflows, says Hennie Kruger, DDS product and marketing manager of Oc'e South Africa.

"If you're producing mission-critical transactional documents, then you know any delay or error can cost thousands of rands in lost revenue and cash flow issues. You need smarter ways of generating and managing print resources, accelerating response rates, unifying processes and personnel, and supporting converging data streams, applications and systems to eliminate the challenges unique to this environment."

These include:

* Creating and managing print resources;
* Multiple systems and dedicated staff experts;
* The high cost of programming skills;
* Adding data-driven graphics to increase comprehension;
* Taking production printers out of operation to create accurate proofs;
* Supporting converging applications and multiple PDLs and job types;
* Increasing throughput without increasing floor space;
* Verifying content and delivery; and
* Storing, retrieving, and reprinting data.

"Unfortunately, off-the-shelf workflow solutions do not always address those workflow steps and processes that are unique to this specific business environment," says Kruger.

Designed to streamline production of mission-critical documents in production data centre or mid-range enterprise resource planning environments, Oc'e PRISMA for Transactional Environments unifies workflow to Oc'e and third-party devices to help business regain control of their workflow, contain costs, improve efficiency, and eliminate delays and errors.

With Oc'e PRISMA, production data centres can take advantage of powerful application and resource creation tools that automate document creation, design, and preparation with accurate digital proofing and document preparation tools. Oc'e PRISMA also transforms production and post-production processes with robust indexing and document management capabilities that simplify storage, retrieval, and reprinting, while UP3i support and easy integration with existing and third-party systems optimises document finishing.

Meanwhile, powerful document tracking and data verification options ensure the right document is printed with the right information and inserted into the right envelope before mailing.

In mid-range electronic data processing operations, the Oc'e PRISMA Transaction for Midrange ERP solution set simplifies forms design and one-to-one personalisation, expands output options to include print, e-mail, Web, and fax, and automates reprinting, all using a single, unified workflow to drive Oc'e and non-Oc'e devices and manage multiple systems, page description languages, and sites.

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Oc'e South Africa

Oc'e South Africa, wholly owned by the Bidvest Group, is one of the leading providers of document management and printing for professionals in South Africa as well as the neighbouring countries. The Oc'e offering includes office printing and copying systems, high-speed digital production printers and wide format printing systems for technical documentation. Oc'e South Africa's head office is based in Johannesburg and it offers a support system throughout its distribution regions. Many of the Fortune Global 500 companies and leading commercial printers are Oc'e customers

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