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Dac Systems takes SharePoint to the next level for Proconics


Johannesburg, 29 Jun 2016
Left to right:  Kirk Schafer Human Capital Director at Dac Systems, Robert Theron, Discipline Manager: Automation & IT at Proconics, and Regomoditswe Kgomongwe, Senior Technical Consultant from Dac Systems.
Left to right: Kirk Schafer Human Capital Director at Dac Systems, Robert Theron, Discipline Manager: Automation & IT at Proconics, and Regomoditswe Kgomongwe, Senior Technical Consultant from Dac Systems.

Leading ICT solutions and services provider Dac Systems has transformed the SharePoint environment at its client, Proconics, an established electrical and instrumentation engineering-focused project specialist, through the implementation of what is popularly known as the EDRMS onDemand approach.

Proconics was established in 1995 and has, over two decades, refined its business operation and used its experience with petrochemical industry giants like Sasol to streamline service delivery.

Fact sheet
Solution: EDRMS onDemand for SharePoint
Industry: Engineering
Provider: Dac Systems
User: Proconics

As a global company, with a footprint that covers South Africa, Australia and the Middle East, Proconics has depended extensively on cutting-edge technology infrastructure like SharePoint as the nucleus of its project management and service delivery strategy.

According to Robert Theron, Discipline Manager: Automation & IT at Proconics, the company's SharePoint environment was not running as smoothly as it should.

"We had customised the creation of our project sites using scripts, but the process was long-winded and created multiple folders and content that was not always used. The amount of data the template created per project was also unnecessary," said Theron.

Proconics was looking to partner with a service provider with the technical expertise, market experience and resources to assist in the management of content - specifically in terms of project documentation and the creation of project sites using out-of-the-box SharePoint features.

EDRMS onDemand

Dac Systems had the solution that ticked all the boxes for Proconics.

The Gauteng-based ICT solutions and services partner has moulded SharePoint's Document and Records Management features to suit local conditions and empower organisations with the dynamics of Microsoft technology-driven project and process management.

Dac Systems' EDRMS onDemand four-step approach entails:

1. Architecting the solution; followed by
2. Getting the content types loaded into the Content Type Hub; then
3. Assisting with Search and the use of Metadata Navigation; and finally
4. Providing functional and technical support.

"Knowledge transfer is paramount to the Dac Systems' approach," says Regomoditswe Kgomongwe, Senior Technical Consultant from Dac Systems. "It is an ongoing process throughout execution of the project."

Having brought Dac Systems on board, Proconics dedicated its staff to the project, availing themselves for full-day workshops at a time, while knowledge sharing was being done.

They were taught how to set up and use all of the EDRMS components in SharePoint 2013 to ensure all their document governance requirements and other document legal compliance requirements were met.

Dac Systems' technical staff were on hand, and Proconics staff watched and learned as the environment was configured and deployed.

The last step was to get all the company's current and historic data across from its current environment. This was planned for a weekend, with much anticipation by all +-200 Proconics staff.

"From the start of the project, change management was implemented by the team. By the end of the project, the new environment had been architected to ensure scalability and growth, and the amount of folders and unnecessary content had dramatically decreased," Theron added.

Dac Systems' Kgomongwe has full confidence the solution has the capacity to make a short- and long-term impact on the success of Proconics' operation.

"By following the EDRMS onDemand approach, the environment will cater for all Proconics' needs and requirements for years to come," says Kgomongwe.

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Dac Systems

Established in 1995, Dac Systems is committed to delivering innovative technology solutions that provide companies with the competitive advantage they need for the connected age. As a Microsoft Gold Certified Partner, Dac Systems provides a truly specialised approach when it comes to identifying the solutions that best meet the needs of business, irrespective of industry.

With extensive experience in delivering world-class solutions, Dac Systems understands the importance of ensuring technology systems comply with governance requirements, while still ensuring productivity in the business.

Dac Systems is more than just a technology solutions provider. The company has passionate and knowledgeable people who take the time to understand the requirements of their customers and align implementations to existing business strategies, or provide guidance for the future. For Dac Systems, the partnership means that the company works together with its customers and technology providers to have a unified approach when it comes to successful projects.

Editorial contacts

Chris Willemse
Dac Systems
0860 000 DAC (322)