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NuQ payroll solution for Thos Begbie & Co


Johannesburg, 12 Sep 2016

Background

Thos Begbie & Company is a foundry and engineering business in Middelburg, Mpumalanga province. The 16.7ha site has a copper foundry, pattern shop and the heavy machining facility under 33 000m^2 of roofing, where large copper castings are made and machined to order for the pyrometallurgical industry world-wide. Thos Begbie & Co is a member of the Steel and Engineering Industries Federation of Southern Africa (SEIFSA).

Fact sheet
Solution: NuQ payroll system
Industry: Foundry and engineering
Provider: Xpedia Applications
User: Thos Begbie & Company

Payroll challenges

When Thos Begbie was in search of a payroll solution in 2004-2005, it had some specific challenges in payroll that had to be met, over and above the standard functionality that one expects from a payroll system.

As a SEIFSA member, Thos Begbie had to process deductions and contributions related to industry bargaining councils and unions, as well as employee benefit funds (EIPF and MIPF) in line with council and fund rules, and correctly report back to SEIFSA on these. Accuracy and consistency in payroll was also of great importance, as costly industrial action can result if employees feel they are not treated fairly. The combination of calculations to be automated, specific reporting requirements, and demand for accuracy meant Thos Begbie needed a payroll system that was a cut above the rest.

Solution

Xpedia implemented the NuQ payroll system for Thos Begbie in early 2005, and continues to support the system today, more than 10 years later. NuQ incorporates standard bargaining council and employee benefit fund rules and rates so all calculations are automated and SEIFSA reports can be generated at the click of a button. The solution also allows importing data from various sources, including the Thos Begbie time and attendance system's CSV export format. All other payroll requirements, including specific formulae and calculations, are incorporated into the solution. NuQ's use of plain language descriptions, as opposed to outdated codes and cryptic acronyms, means the solution doesn't only meet requirements, but also provides great ease of use.

Benefits

Letisia Davis, payroll manager at Thos Begbie & Co, says: "NuQ saves us an incredible amount of time by automating calculations and providing reports in the required format." Previously, compilations of monthly reports to SEIFSA required a lot of time to gather data from multiple sources, compile reports, reconcile and verify. Generating these reports directly from NuQ is easy and trivial by comparison. Automated calculations don't just save time, but also reduce risk by minimising potential for human error."

Davis further recognises NuQ's ease of use and Xpedia's reliable support as some of the biggest benefits she's experienced over the years: "NuQ makes payroll processing easy for anyone who understands payroll basics... Xpedia have become trusted partners providing reliable and quick support in ensuring that our payroll runs like clockwork."

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Editorial contacts

Chantell Alers
Xpedia Applications
(+27) 082 351 0416
chantella@xpedia.co.za