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Importance of e-mail archiving

By Kerio
Johannesburg, 27 Oct 2016

Most technology users today use e-mail as a primary communication method in their businesses as well as across various social media platforms. In 2015 researched showed that an average of 205 billion e-mails gets sent and received per day.

Henk Olivier, CEO of Ozone Information Technology Solutions, said "The biggest problem businesses are experiencing is the storage of e-mails. Numerous e-mail users utilise their e-mail platforms for data and file storage solutions, this can have an effect on the businesses IT security and intellectual property file protection."

Research has shown that 46% of e-mail users spend more than 2 hours per day doing something in their mailbox, where 75% of company's intellectual property gets stored in user's mailboxes. Companies that do not have a mail archiving solution can experience large productivity loss in users searching through e-mails or using their mailbox as a task list.

There are many laws and regulations around e-mail archiving, most businesses need to store and keep e-mail records for at least five years.

Top eight reasons for mail archiving:

1. Increase user productivity;
2. Decrease load on mail server;
3. Increase data security;
4. Regularity compliance;
5. Litigation;
6. Improve e-mail desktop client speeds;
7. Protection on data loss; and
8. Eliminate user mailbox quotas.

MailStore is one of the world's leading e-mail archiving software solutions. Businesses can benefit from all advantages of modern, secure e-mail archiving with a MailStore Server. The software creates 1:1 copies of all e-mails in a central e-mail archive to ensure the security and availability of any amount of data for years to come. MailStore can integrate with any e-mail server solution.

For more information on Mailstore E-mail archiving, and other products please contact:

Ozone Information Technology Solutions

E-mail: orders@ozone.co.za
Web site: www.ozone.co.za
Tel: (086) 010 4155

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