Soarsoft Africa, local distributor of Autonomy's solutions, has announced that Autonomy Records Manager, now powered by its IDOL (Intelligent Data Operating Layer) server, is continuing to transform the information governance market with its unique meaning-based technology.
Based on IDOL's ability to understand concepts and patterns in all forms of data, Autonomy Records Manager applies automatic classification, retention, and disposition to information, and stands alone as the solution of choice for organisations looking to stay ahead of the evolving information management challenges of today's marketplace.
Autonomy Records Manager provides new modules for the enterprise, legal, and government customers, and includes new auto-classification and cloud computing capabilities to allow organisations to develop a much more intelligent and comprehensive information governance strategy.
Says Chris Hathaway, Director at Soarsoft Africa: "Manual records management tools are just no longer viable amid today's complex information governance requirements, high volumes of information and the ever increasing intensity and pace of business operations. Autonomy Records Manager offers a solution to this challenge, using IDOL's ability to automatically understand and apply policies to all forms of information."
Meaning-based automatic classification enables compliance, cost savings
Autonomy Records Manager allows records management professionals to keep pace with current market dynamics by offering an automated approach that applies policies consistently across all data without copying or moving information. These methods of automation include manage-in-place, "click-to-declare", automatic grouping of like-content, and identification of near-duplicates.
Autonomy Records Manager leverages the IDOL platform for scalability, connectivity, and mapped security, as well as for indexing and analysing the meaning of content. It can automatically create taxonomies, records categories, file plans based on the corpus of data, import an existing taxonomy, or allow users to train the records categories or file plan, so that IDOL can automatically identify content across all repositories in an organisation that should be managed as records. This functionality not only solves the task of identifying records in legacy repositories, but it also automatically categorises new content, eliminating the need to train the user manual management processes.
New cloud, on-premise, and hybrid capabilities enable range of governance strategies
Autonomy Records Manager is available to customers both on-premise and in-the-cloud. Autonomy manages the world's largest private cloud with over 17 petabytes of e-mail, documents, and multimedia data, on 6 500 servers in eight state-of-the-art, highly secured data centres around the world. Autonomy's cloud-based Records Manager fully complies with the recently-released ARMA International's "Guideline for Outsourcing Records Storage to the Cloud".
Businesses can maintain a hybrid deployment that includes a combination of cloud and on-premise information, allocating data to each environment based on policies and company strategy. This greatly benefits organisations that wish to move to the cloud in small stages; for instance, if a business would prefer to manage e-mail over six months old in the cloud, and keep new types of application data, like SharePoint, on premise.
Autonomy Records Manager offers the following new modules to meet the needs of the different markets:
Enterprise: Module delivers federated capabilities with a manage-in-place model, enabling global enterprises to automatically manage their hundreds of data sources, including both electronic and physical records. It provides advanced automation for taxonomy creation, declaration and classification, helping to reduce both the reliance on employees and the workload of records management professionals.
Government: In addition to the above capabilities, this module provides support for real-time data delivery, FOIA processing, and enhanced military-grade security. Autonomy is an early adopter of international standards and is certified against the United States' DoD 5015.2 (ch 2, 3, 4), UK TNA, and VERS.
Legal: This module supports the unique requirements of the law firm by providing dual hierarchy file plans for the management of both client and firm records, mobility support, ethical wall security, federation across all data sources, including robust physical records management, as well as manage-in-place and case management capabilities.
As a key solution in Autonomy's Protect product line, Autonomy Records Manager fulfils a critical role in delivering meaning-based governance to enterprises, government agencies and law firms. It works transparently with Autonomy's comprehensive set of information governance modules, including Early Case Assessment, Investigator, Legal Hold, Introspect, ControlPoint, WorkSite, Consolidated Archive, and Supervisor. When coupled with Autonomy ControlPoint, Autonomy Records Manager enables organisations to apply policy controls to manage non-records, and leverages our unique governance dashboard for complete control and visibility of all content across the enterprise.
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