Johannesburg, 17 Nov 2010
Local Equitrac distributor, Document Accounting Solutions, has launched Equitrac Office 4.2, a single, cost-effective solution that enables financial services companies to increase document security and provide an audit trail of print activity by leveraging authentication at any printer. It also reduces costs by optimising printer usage, it gives users convenient access to secure documents anywhere and minimises waste to support environmental sustainability.
The company's managing director, Russel Roth, says there is a growing need for financial services companies to accurately manage hardcopy document production by tracking the number of print, copies, faxes and scans. “They can gain significant cost reduction from better document output management by lowering waste, improving device deployment, and enhancing supplies management.”
Research shows that companies spend approximately 3% to 8% of their revenue on document production, management, and distribution. It also estimates that using a Document Accounting System (DAS) will reduce a company's document costs between 5% and 15% by lowering waste, better device deployment and improved supplies management.
“Print management features such as Follow-You Printing from Equitrac allow companies to apply stronger security measures for its printed documents, while adding the convenience of being able to print from anywhere, which is extremely valuable for mobile employees,” he explains.
Other benefits include the ability to track waste and unauthorised use of office equipment, discovering the optimal deployment of office equipment and the management of the associated supplies for this equipment, like toner and ink. In these applications, the role of a DAS expands into the general office market by providing a vehicle to reduce substantial document output costs.
He says paper-intensive processes impact financial organisations of all types, and presents both risks in terms of compliance breaches, and opportunities for dramatic cost savings and improved customer service. “Our print management solutions help reduce operating costs, provide a more secure, compliant environment, improve the core IT infrastructure, and drive environmental sustainability.”
Tracking page output volumes can be used for the purposes of maintaining a charge-back or cost-recovery-based system. To this end, many professional services organisations (eg, architectural, legal and engineering firms) are already using cost-recovery systems to provide specific information on hardcopy document costs that are charged back to clients.
“These systems allow professional services organisations to give their customers the most accurate information on the volume of copies, faxes, and prints made on a per-project basis. The information is then used to accurately charge clients for document services rendered on a per-page basis, resulting in significant revenue and accurately invoiced customers,” he concludes.
For more information on the benefits of Equitrac for financial services organisations, please visit http://www.equitrac.co.za or phone (011) 656-5000.
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