Cocktail of superior service with Norman Goodfellows and SYSPRO

Johannesburg, 11 Jun 2020
Read time 5min 10sec

At a glance

Fact sheet
Solution: SYSPRO ERP
Industry: Food and beverage
Provider: SYSPRO
User: Norman Goodfellows

Key beneft:
‘Live’ stock views and improved customer service.

Norman Goodfellows

Food and beverage

End-user market:

Company profile

Norman Goodfellows (NGF) is a third-generation family-owned retail and redistribution business. Established in 1976, the company has been providing the finest wine, spirits, malts, soft drinks, party services and gifts for more than four decades. Today, NGF operates retail stores and warehouses in Gauteng, Western Cape and KZN and delivers up to 1 000 deliveries a day.

The mission

Prior to implementing SYSPRO, NGF operated a front-end point of sale system and a separate finance system. These systems spoke to each other via manual entries from both sides.

NGF decided that the only way to have complete control over its business operations, and to manage customer and supplier interactions, was to move from these basic systems to a fully integrated ERP system.

The solution

The SYSPRO implementation was a delicate balance between meeting the customer expectation and avoiding the risk of over-architecting the system. The commercial complexity of NGF’s business required constant collaboration, an intimate understanding of processes and systems and a deep dive into the maturity of the different sections of the business.

It was also imperative that the ERP implementation did not result in any downtime or delays in customer services.

The outcome

As a result of this implementation, NGF has complete visibility of its profit per customer, supplier and product. ‘Live’ stock views have improved customer service levels significantly due to decreased stock outages. Additionally, the business now has the ability to buy in accurately and return the slow-moving stock.

Supporting fast-paced retail logistics

In a fiercely competitive market, NGF takes pride in maintaining a competitive advantage through its exceptional customer service. Offering a same-day service for orders placed by 11am, and a willingness to supply single bottles (as opposed to case lots) presents some logistical challenges.

“The logistics of getting our product from our warehouse to clubs, pubs, restaurants, hotels and private residences on time, and in the correct quantities, is what allows us to create and maintain trust in our brand,” explains NGF COO Jason McEvoy.

NGF operates a fleet of over 50 vehicles that service more than 2 000 customers daily from two dedicated warehouses and distribution centres. Sixty-two percent of these deliveries originate from same-day orders.

“To give an idea of the pace of our business: on an extremely busy day, we have the capacity to make over 1 000 deliveries, with 500+ deliveries being delivered the same day the order was received,” says McEvoy. “This is very much a commodity-based business and we differentiate ourselves through excellent service, every time.”

From scraps of paper to live stock

The main business objectives that drove NGF’s ERP journey involved stock optimisation and profitability analysis.

“Before we implemented SYSPRO, we had no real insight into profitability at a customer, supplier or product level,” says McEvoy.

“Another challenge with the old systems arose when a customer placed an order and we had no idea whether or not we had the stock on hand. It was only when the salesperson took a piece of paper indicating the customer order into the warehouse that he could physically confirm stock availability or outage.”

Stock losses also plagued NGF

“Alcohol is like cash – it can be sold or consumed anywhere. Theft is, unfortunately, a huge part of our business, both in retail and redistribution. Not having the capability to quantify these losses was frustrating and bad for the bottom line.”

With the implementation of SYSPRO ERP, the enhanced visibility of stock has positively impacted many aspects of the business.

“SYSPRO Point of Sale drives our retail business and allows us to transact offline. The Warehouse Management System ensures that anything that moves in any of our warehouses around the country is moved with a matching transaction on SYSPRO so that our stock is always visible in real-time. And B2B Sales Order Integration allows NGF customers to place orders on their side, thereby reducing human error when choosing products and increasing efficiency.”

NGF also operates a fully integrated retail Web site that reads stock pricing and availability directly from SYSPRO.

Securing an additional revenue stream

On the distribution side, NGF relies heavily on rebates from suppliers. In the absence of a system that could determine and track these figures, the company was reliant on feedback from the suppliers to calculate the rebates that were owed to them.

“SYSPRO has put the administration of this process firmly back within our control; we are now able to access what was essentially lost revenue,” says McEvoy.

Leveraging bolt-ons

Once NGF got the basics right, they were excited to lengthen their ERP journey with other products available to them.

“We bolted-on QlikView, enabled by SYSPRO. QlikView is a business intelligence data discovery product that has been a game-changer to our business in terms of our ability to make accurate predictions. A lot of our profitability hinges on smart buying, and before we had accurate sales numbers and stock holdings, these buy-ins were often wrong,” explains McEvoy. “The ease of integrating this product with SYSPRO allowed us to extend the functionality of our ERP system.”

Customer quote

“Where we are now is an amazing place – we are a successful business with a successful ERP system, and the long list of benefits, such as the ability to buy-in accurately, has changed our business.” Jason McEvoy, COO, Norman Goodfellows

“SYSPRO delivers visibility – of profitability, stock and suppliers. All round, a bigger window on our business.”