Konica Minolta South Africa assists legal firms in keeping their sensitive data protected


Johannesburg, 25 Aug 2021

Few sectors deal with and handle as much confidential information as law firms. Whether this information relates to their clients or their employees, law firms have the responsibility as well as the duty to take the necessary precautions and measures to protect the confidentiality of this information. If they fail to do so in accordance with the law, it could result in lawsuits, loss of business, and severe reputational damage to the law firm’s good name.

Within an office setting in particular, law firms need to be able to protect client information and case records, but cleared employees who need access to that data should still be able to access it with ease. That being said, when documents are being physically printed, what measures are you taking to prevent other people from picking up or accidentally taking your sensitive information?

“Providing the tools for employees to be in a position to properly handle private and confidential information is the responsibility of their employer. One of the best ways to maintain the integrity of sensitive information is secure printing software,” says Mario De Carvalho, solutions specialist at Konica Minolta South Africa.

Secure printing software works in a simple but efficient manner as the person who originally generated the document for printing must identify themselves at the printer through a PIN, or some other form of authentication, before printing can even begin. This ensures that your private documents are always kept confidential and eliminates any possibility of your documents being shuffled or picked up by an unauthorised user.

When secure printing is installed and actively used, your documents will first get stored in a virtual print queue. Your print queue will usually be located on a secure server within your organisation. Once this has been set up, it’s just a matter of going over to your multifunctional printer, copier, scanner (MFP) and entering your credentials in order to retrieve your document.

“When it comes to installing secure print on your MFP, it is about whether or not your preferred service provider offers that service. If you are interested in applying these vital functionalities, contact Konica Minolta South Africa to ensure your client information is as secure as possible,” concludes De Carvalho. 

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Konica Minolta South Africa

Konica Minolta South Africa provides innovative solutions that make The Connected Officereality for businesses of all sizes.

Ground-breaking ideas for the workplace of the future demand equally innovative technology, as such the company utilises award-winning print technologies, intuitive applications and document management solutions together with multifunctional devices to deliver technologically advanced results for clients. Konica Minolta’s quality enterprise-level IT solutions help organisations transform their workflow.

Whether employees are office-bound, or working remotely, Konica Minolta is a trusted advisor to help make employees more productive and business processes more efficient while reducing company running costs. A division of Bidvest Branded Products, with over 70 points of presence across the subcontinent, the company implements their technology-powered, service-focused approach across Southern Africa.