HP helps organisations reduce business risk with transparent records management

HP today introduced a records management solution that enables customers to significantly reduce the business risks associated with the growing regulatory compliance and legal discovery demands.

HP TRIM 7 - an advanced records management solution built on 24 years of experience and best practices - enables organisations to transparently manage all of their Microsoft SharePoint Server records in a single environment, regardless of the source. This includes documents as well as information found in SharePoint Server blogs, wikis, discussions, forms, calendars and workflows.

Widespread adoption of SharePoint Server provides the opportunity to consolidate and simplify the management of content stored across multiple SharePoint instances. HP TRIM 7 enables the transparent capture, search and management of all types of physical and electronic business information, including Microsoft Office SharePoint Server 2007 and the upcoming SharePoint Server 2010.

“Organisations today need solutions to manage the explosion of large volumes of information,” said Mark Gilbert, research vice-president, Gartner. “New solutions are growing rapidly for authoring and managing enterprise content in various formats and sources, and this trend is truly changing the way organisations do business.”

“The explosion in Content 2.0 blogs, wikis and discussions creates new information management challenges for organisations trying to meet an escalating set of regulation,” said Gareth de Laporte, Information Management Sales Specialist, HP Software & Solutions, South Africa. ”HP TRIM allows customers to marry records management best practices and governance with dynamic collaboration platforms such as SharePoint.”

Transparent records management for Microsoft SharePoint products and technologies to help SharePoint Server customers, HP TRIM 7 provides two new modules:

HP TRIM Records Management improves business records management by providing transparent access to all the SharePoint Server content held in HP TRIM right from the SharePoint Server workspace. In addition, HP TRIM's US Department of Defence 5015.2 v3 certification means users are getting the highest levels of records management control for their enterprise content.

HP TRIM Archiving helps customers reduce the risk of data loss when reclaiming storage and system resources from SharePoint Server. The module seamlessly archives specific list objects in SharePoint Server, or entire SharePoint Server sites, to HP TRIM. This happens behind the scenes, which allows users to take entire SharePoint Server sites offline while ensuring continued access to information.

“We're pleased to see HP embracing and extending the SharePoint platform for their TRIM offering. For our joint customers, this provides a great opportunity to realise the value of their investment in both technology stacks,” said Tricia Bush, director, Microsoft SharePoint. “This shows the commitment of both companies to openness and interoperability in the content management arena.”

With the new HP TRIM 7 Web client interface and its highly configurable, off-the-shelf capabilities, customers can realise a faster deployment compared to other records management solutions - in weeks rather than months. In addition, the improved indexing and search capability allows customers to decrease the time spent searching for critical information as well as reduce response time for legal discovery, compliance requests and audits. Many HP TRIM customers have found improvement in staff efficiencies of up to 65% (1).

The City of Ryde, a local government agency in New South Wales, Australia, reduced electronic information discovery request time by 80%, from 10 days to two days, by implementing HP TRIM (2).

“By streamlining our business processes with HP TRIM, we can process customer applications in hours versus several days, which has helped us reduce our technology costs, and improve our customer service and information governance,” said Linda Shave, manager, Information, Integration and Compliance, City of Ryde.

HP also offers services for information governance, records management implementation and Microsoft SharePoint for faster time to value of HP TRIM.

More information is available at http://www.hp.com/go/informationmanagement.