Government Motor Transport (GMT), in the Western Cape, has launched an integrated fleet management system that it says is a first on the African continent.
GMT is responsible for maintaining the vehicle asset register, renewing the vehicle fleet, training transport officials, improving vehicle management and control, and developing, documenting and implementing business processes and systems improvements.
It says the new fleet management system will increase productivity and accountability, improve management control, and enable a streamlined operation on the roads of the Western Cape.
Western Cape transport and public works says Nedbank, fuel management firm AFS Group, and GMT implemented the integration of three independent systems, which is the first of its kind in the transport industry and the first to be launched on the African continent.
Online transactions
The system is an electronic technical offering, which provides a card- and paper-free solution.
It enables management control over the utilisation of state-owned vehicles. Also in the pipeline is a new refuelling control system for fleet-managed vehicles that will allow any organisation operating a fleet to save money, says the provincial government.
"Fuel cards posed a challenge for GMT as fraudulent transactions crept in. To minimise fraud, we had to find a solution for the amount of fuel cards in the fleet," says Johan Koegelenberg, senior manager of GMT.
GMT says real-time electronic systems enable fleet operators to review transactions as they take place, make decisions and implement these decisions immediately. “Now operators can view transactions as they take place and there is online communication with the service station.”
According to David Froman, CEO of AFS, the system allows for authorities to stop a vehicle from refuelling and within a five-minute notice they can enable the car to refuel again.
"We now have absolute control over the refuelling process; this is world first."
Plans are in place to roll out the system to other organs of state.
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