Metrofile says information must be seen as an asset that needs to be delivered in the right format, to the right place at the right time.
"Companies need to ensure they exercise tight control over their data assets to meet the requirements of the King Commission as well as the ECT Act, which makes electronic documents legal tender," says Metrofile Gauteng MD Graham Wackrill.
Wackrill`s comments coincide with the opening of Metrofile`s new document processing centre, which is said to be the tallest of its kind in the country and have the technical capability and infrastructure to handle the most demanding corporate records management projects.
Built at a cost of R16.5 million, the processing centre will become Metrofile`s main Pretoria processing and storage location, and will provide content and document management services for regional businesses in the health, insurance, banking, manufacturing, government and parastatal sectors.
Wackrill says the processing centre will cater for the full lifecycle of enterprise content management, from paper to digital assets.
"Customers` business records are converted to digital format. A CD-ROM containing the electronic documents is then returned to the customer to ensure the business still has access to the data it requires, but the physical documents are indexed and stored in our warehouse."
In addition to heat-resistant sprinklers and built-in pneumatic air vents that automatically open when the temperature reaches 78 degrees Celsius, the 3 200 square metre warehouse is under 24-hour security surveillance and is linked to an armed response unit.
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