Smart Managed Document Print Solutions from OKI provides SMEs with opportunity to cut costs

Johannesburg, 01 Jul 2015
Read time 3min 30sec

OKI Smart Managed Document Solutions create a major opportunity for SMEs to cut costs through enhanced print and document management.

"OKI can help today's SMEs meet the tough challenge of exploding information growth," believes Neil Rom, Managing Director, Printacom Technologies. "Until now, the managed print services (MPS) concept has been mainly targeted to larger organisations and narrowly defined to include only IT infrastructure and management, which typically accounts for only one quarter of the savings which could be made."

However, this has changed with OKI's broader Smart Managed Document Solutions strategy, designed to meet the unique needs of small to medium businesses and workgroups. "The new services and solutions portfolio are specifically aimed at SMEs to help cut wasted end-user time while dramatically improving document management processes - which together account for the other 75% of potential savings," he says. "As a result, smaller businesses can reduce their hidden print costs by as much as 30%."

Printacom Technologies (distributor of OKI in sub-Saharan Africa) is working with its channel partners to help SMEs make the most of their print capability, by ensuring they have the right products in the right place. At the same time, its print and document management solutions help SMEs to reduce and take control of their document-related costs.

Integrated print strategy

OKI has long been recognised as a leading provider of robust, high-quality and affordable in-house print solutions and unrivalled service support designed to meet the identified needs of its core SME customer base. With its integrated Smart Managed Document Solutions strategy, this is matched by a comprehensive portfolio of secure document workflow solutions which enable SMEs to optimise their printer fleet by ensuring the right products in the right place and at lowest cost.

Key benefits include:

Cost reduction - 'Pay as you go' or 'per-page' pricing gives total visibility of document production costs. Leasing provides access to latest print technology without tying up budget. It also helps reduce the corporate carbon footprint, by employing energy-efficient devices and implementing responsible and secure printing practices such as reducing waste and reducing consumables

Cost reduction - Smart Managed Document Solutions from OKI looks at those complex or high quality print tasks usually sent to external print houses or copy centres - such as banners, signage, pre-printed forms - in order to see how these might be undertaken more cost-efficiently using OKI's unique hardware proposition.

Hassle-free management - As an externally-managed print service offering, this ensures a single point of contact for all device and document management services and supplies. Consolidated billing also simplifies accounting and provides insights into actual printing costs.

Productivity and workflow - OKI's unique distributed managed print services proposition improves user productivity and satisfaction, through increased uptime and automatic restocking of consumables, leaving staff to focus on business priorities.

Efficiency, workflow and compliance - With document workflow as part of a managed print service offering, both paper and electronic documents can be more tightly integrated into business processes, enabling MFPs that have an embedded open platform to become document processing hubs. Rationalising the print environment will offer greater potential to reduce costs, and a security risk assessment will ensure networked MFPs and printers are protected against the same vulnerabilities as any other part of the organisation's network infrastructure.

A 'smarter' alternative

At a time when pressures on managing the flow of information are greater than ever, OKI's Smart Managed Document Solutions offers the ideal response in helping SMEs capture, route and manage documents efficiently and cost-effectively.

"At OKI, our goal is to help develop strategies to bring under control the last hidden cost in many SMEs - that of document output and management - without compromising print quality or performance," confirms Rom.

For more information, visit the OKI South Africa Web site:

Editorial contacts
OKI Greg Sellars (+27) 11 553 2810
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