How WhatsApp can transform your customer’s experience

By Tanica van As, Marketing Communications at Intuate Group

Johannesburg, 09 Mar 2020
Read time 4min 10sec

Today, a staggering 80% of conversations between individuals take place via digital media, so why is it that only 30% of conversations between customers and the companies that serve them use platforms such as WhatsApp, Facebook Messenger and Instagram to respond to customer enquiries?

Intuate Group and its partner Nixxis set out to investigate why there is such a noticeable discrepancy and general apprehension around the adoption of these platforms to reach customer experience objectives.

The time when a company’s phone number etched on the storefront window was the only means of reaching the merchant to launch an enquiry is long gone, and customers no longer have the patience to wait in long telephone queues or for a delayed response from a completed Web form.

Customers expect instant gratification, and if you plan purely from historical data, it is nearly impossible to estimate when a customer will call in or how many agents you need to have in your contact centre to field the incoming enquiries. Besides this, companies also have limited insight into why a customer may be calling in, as IVRs have limited options in terms of prompting agents on the reason for contact. This lack of on-hand historical information often results in a poorly handled enquiry and a disgruntled customer armed with reasons to take their business elsewhere.

Why WhatsApp should be added to your customer experience toolbox?

A staggering 90% of Internet users in South Africa use the WhatsApp platform, more than any other social or messaging application, and with two billion users worldwide, WhatsApp has succeeded where SMS and even e-mail have failed miserably. WhatsApp for Business combines the immediacy of an SMS with the complexity of an e-mail, with its ability to upload multiple attachments. Simply put, it has become a platform that adds an efficient, easy-to-use multimedia dimension to our daily lives.

According to Nixxis’ research, no less than 30% to 40% of all conversations between a company and its customers could be resolved quicker, more easily and more efficiently by using WhatsApp for Business. This has numerous advantages, apart from the initial wow factor experienced by the customer.

  1. Perception of time: When a customer contacts you via a voice call, they expect an immediate response. If they are put in a queue for 10 minutes before reaching an agent, their wait time will seem very long. If they choose to contact you via WhatsApp, they can send their message, carry on with their daily activities, and when they check their phone again at a time convenient to them, they will have the answer to their question. They would have waited the same time for a response using either channel, yet due to the freedom provided by the platform, 10 minutes on a call and 10 minutes waiting for a response are not perceived in the same way by the customer.
  2. Advantage of brevity: Via voice a call, a customer may need several minutes to explain their issue, while on WhatsApp, they only need a few sentences, pictures or videos to get their message across. As a result, your agent can resolve the issue much faster and assist the customer in a more knowledgeable manner.
  3. Artificial intelligence and robots: One of the major advantages of WhatsApp for Business is that AI and robots can be used to handle a large portion of customer queries.The technology available today can handle 25% to 30% of customer conversations either partially or end-to-end, increasing the efficiency of your agents.

In order to fully realise the advantages that WhatsApp for Business can bring to your organisation, it is important to note that the use of siloed systems in your contact centre will completely negate the advantages that WhatsApp has on offer. It is imperative that your organisation makes use of an omni-channel platform where all customer conversations are centralised and the agent has a single view of all historical data, regardless of the channel previously used to contact your organisation.

Apart from the lasting impression and customer loyalty that you can generate by adding a dynamic platform such as WhatsApp for Business to your customer experience arsenal, the Nixxis statistics prove that if a contact centre agent is able to handle 50 to 70 conversations a day, that same agent, active on digital media and benefiting from the assistance of an omni-channel platform powered by AI, can handle 150 to 200 digital conversation on that same day. 

Intuate Group

Intuate Group is a privately owned, South African, broad based IT company that provides specialised, integrated technology and people solutions that bring real benefit to its clients in support of their strategic and operational objectives.

Its services comprise the provision of state-of-the-art contact centre solutions, customer experience management solutions, the management and support of IT infrastructure – specifically storage and server consolidation, project management and recruitment services, as well as document automation / assembly technology.

Intuate Group's holistic, solutions-based approach ensures that all processes, technologies and people requirements are harmonised within its architecture, thereby realising strategic value and benefits through the successful implementation, deployment and ongoing operation for its clients.

Editorial contacts
Intuate Group Tanica van As (011) 302 1200
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