How to customise your workflow with apps

By Rieva Lesonsky, CEO GrowBiz Media & SmallBizDaily.


Johannesburg, 21 Jun 2018
Read time 4min 10sec

How often do you use apps in your everyday life? As I'm writing this, it's only 9am and I've already used my weather app, news app (make that multiple news apps), calendar app, Twitter app, iTunes app and a podcast app, just to name a few. For most of us, apps have become indispensable tools for simplifying our daily lives, offering convenience at the tap of a screen.

But, at work, it's sometimes a different story. Chances are your team's day-to-day duties include plenty of time-consuming manual tasks. With so much technology at our fingertips, why aren't we taking full advantage of apps to improve efficiency and productivity in the workplace?

Using apps to simplify workflow

Xerox and its third-party partners are here to help, with a collection of business-focused apps you can use with compatible Xerox ConnectKey-enabled multifunction printers and mobile devices. Whether you're looking to improve your data security, save time or enhance employee efficiency, the tools you'll find in the Xerox App Gallery can help.

The apps in the Xerox App Gallery marketplace are constantly evolving as Xerox and its partners add new apps to serve business owners' needs. Here are just a few of the apps you will find in the Xerox App Gallery, and ways they can make your business more efficient, secure and productive.

1. SendSecure by XMedius

Need to share a sensitive document, or want to send a large audio or video file? The SendSecure by XMedius app is a secure file exchange platform. You can upload an unlimited number of files (up to 5TB each) into a SafeBox to share. As files are uploaded, they are automatically scanned with anti-virus software and protected during transit with double encryption and two-factor authentication.

SendSecure App by XMedius Solutions - The SendSecure App is a solution allowing Xerox ConnectKey-enabled multifunction printers to send your files securely through the XMediusSENDSECURE Cloud service.

2. Xerox Easy Translator Service

Do you work with international customers or clients? Then you'll love how much time you will save with the Xerox Easy Translator Service. Scan a document on your Xerox ConnectKey-enabled multifunction printer with the Easy Translator app, and get a translation into one of more than 35 languages.

Xerox Xerox Easy Translator Service: this cloud-based app utilises state-of-the-art technology to provide instant, draft machine translations or convenient access to professional translators via your Xerox MFP, PC, or smartphone!

3. MyWork Webex Team Connector App

If you use Cisco's WebEx to hold virtual meetings, the MyWork Webex Team Connector App lets you instantly share paper documents with the other meeting participants. Just use the app to turn printed documents into PDF files. You can also print documents shared during WebEx meetings right from your WebEx team room using your MFP.

Mywork Webex Team Connector App: Share paper documents instantly with your team members, by transforming paper into a PDF file with the MyWork Webex team app.

4. XMediusFAX App

Every once in a while, you still need to fax a document. With the XMediusFAX app, you can use the XMediusfax service to fax documents securely. Just use your existing Internet connection, there's no need to purchase new hardware or software, and you'll never get a busy signal.

XMediusFAX (Cloud) App: The XMediusFAX App is a solution allowing Xerox ConnectKey-enabled multifunction printers to fax your documents securely through the XMediusFAX Cloud service.

There are lots of other apps available to fit your business needs. For example, you'll find apps to print or scan directly from or to Dropbox, Box, Google Drive, Office 365 and OneDrive, and an app to print file attachments directly from an e-mail.

Easy set-up and customisation

Using the Xerox App Gallery is simple. You can install new apps on your MFP directly on the printer interface or from a computer or mobile device. Because users must sign into their app accounts, you can feel confident that your data is secure.

You can even customise the apps for your specific business needs. This enables you to transform multi-step workflows into one-touch processes.

Your business is already benefiting from the power of the cloud in so many ways. When your Xerox MFP is connected to the cloud, using the Xerox App Gallery to simplify daily tasks is the logical next step.

Xerox App Gallery: Your business needs change over time. That's why ConnectKey features an ever-evolving gallery of apps that lets you add, delete, or swap tools in your own custom app gallery.

Bytes Document Solutions

Bytes Document Solutions (BDS) is Africa's leading document management technology and services company and the largest Xerox distributor in the world. It is the authorised Xerox distributor in 26 sub-Saharan countries, offering the complete range of Xerox document equipment, software solutions and services. BDS forms part of the JSE listed Allied Electronics Corporation Altron. http://bytesdocumentsolutions.co.za

Editorial contacts
Bytes Document Solutions Tanya Moodley (011) 928 9111 tanya.moodley@bdsol.co.za
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