Cloud-hosted voice - put the endpoint first

Johannesburg, 01 Apr 2016
Read time 4min 20sec
Gail Holt, MD of local Polycom distributor
Gail Holt, MD of local Polycom distributor

"It might sound like putting the cart before the horse, but when it comes to selling hosted or cloud-based IP telephony, there's a very strong argument for putting the handset or endpoint first. The handset is arguably the most important piece of communications hardware for your business." These are the words of Chris Wortt, EMEA Director of Sales, Advanced Technology Group - IP Telephony at Polycom.

Typically, the endpoint is often the last consideration in hosted telephony projects. Infrastructure, price modelling, asset management (and everything in between) keeps all parties occupied until attention is finally turned to the handset that people will actually use. This, in Polycom's experience, is a serious mistake. The endpoint is the average end-user's only interaction with the hosted/cloud service, and that end-user could carry anything but 'average' influence.

Wortt continues: "Indeed, I've known projects run into serious difficulty because the executives and other professional users don't like the proposed or selected handsets based on feel, function, ergonomics, build quality and clarity of audio - we do, after all, live in an HD-enabled world!" The device on the desk is incredibly emotive in a world where the vast majority still use a physical phone (with or without headsets attached) and would likely never know - or care - whether or not it was a VOIP set-up.

In the modern enterprise, the leaders of business functions have more and more influence on technology purchasing decisions, but they view them through their own personal prisms of finance, marketing or HR. What's important to them is how the technology enables improvements to their mission-critical workflows, and for most organisations, the basic ability to make phone calls is the one thing they want most.

Polycom recommends that partners show customers the endpoints upfront. The range of decision-makers will have varied requirements, from ruggedness to comfort, and it's good practice to confirm that the endpoints can meet these before securing the deal. Often the customer is not IT or telecoms focused, so leaving them the choice is often like asking a telecoms professional the best option to deliver fresh groceries to a store.

Telephony providers' costs are fixed, from R&D to set-up and beyond. Therefore, they often have to invest fairly heavily before they begin to see the return from their service revenue. In this sense, the endpoint becomes the most valuable part of the estate in terms of touchpoint, and often, investment - it has to continue to function or the hosted telephony proposition and business case doesn't stand up. It is about moving from return on investment to return on asset for any service provider.

A failed unit can cost a provider around R2 000, by the time you factor in product replacement, the salary of those sent to retrieve it, fuel and insurance for the van, office overheads, VAT and so on. The industry fail rate is between 1.5% and 2% on average, and when you scale that up, it can be a big financial impact on the provider's margin expectations over the course of a contract.

Gail Holt, MD of local Polycom distributor, adds: "I don't believe you can underestimate the value of a quality endpoint in an enterprise scenario. In the consumer or residential setting, you might use a phone 10 times a week; in an enterprise setting it could be 10 times an hour - even more in a call centre. It must be completely fit for purpose."

Traditionally, the view was that the endpoint was the least exciting, or profitable, part of a cloud or hosted deployment, but it's simply not the case. That's why Polycom is working closely with its partners to help set the standard for endpoints. Polycom's failure/return rate, is significantly below industry average.

Both Polycom and believe that a high quality phone equals a happy customer. Our recommendation is that partners stipulate a preferred endpoint to the customer right at the beginning, and let the decision-makers get their hands on it. The danger of leaving it up to the customer to choose from a vast array of options, including low-cost (and low quality) units, or leaving it till the very end of the process, is risky and can introduce potential for ongoing support and replacement costs.

Those costs, support, firmware revisions, replacements, etc, can reduce the margin expectations over the life cycle of the service.

"Ultimately, the endpoint is the human interface into hosted/cloud telephony, both for SIP and SfB. Furthermore, it represents the brand of the cloud/hosted organisation and so should be first and foremost in any provider's offer," concludes Holt.


Polycom helps organisations unleash the power of human collaboration. More than 415 000 companies and institutions worldwide defy distance with secure video, voice and content solutions from Polycom to increase productivity, speed time to market, provide better customer service, expand education and save lives. Polycom and its global partner ecosystem provide flexible collaboration solutions for any environment that deliver the best user experience, the broadest multi-vendor interoperability and unmatched investment protection. is an official Polycom distributor and supplies the complete range of Polycom voice solutions for SIP platforms and Skype for Business/O365, including the RealPresence Trio. All products are fully supported by its comprehensive portfolio of professional services. These services are designed to assist clients throughout every stage of a project and are fully tailored to suit the organisations' requirements.

Services include supply of demonstration and POC equipment, installation and preconfiguration, technical and support training, onsite technical support and assistance, onsite end-user training (both on the handset and the SfB client), as well as second tier support contracts.

Editorial contacts Gail Holt (+27) 11 467 9325
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