Meniko Records Management Services identified a gap in the market before developing the GreenBox, a multifunctional device that can scan physical documents to verify the identification of individuals instantaneously. This functionality is suited in any environment that requires the enrolment of clientele, university students, patients or employees. The content management of the GreenBox technology ensures that you will not have to make copies of documentation or rescan information. Eliminating the red tape associated with asking your customers, patients, students or employees for their personal information every time something needs to be done. All that is required of the user is a scanned fingerprint and all their details will automatically show up on the screen. In this blog we will take a closer look at the GreenBox technology as a content management solution for your business.
What does a GreenBox do?
GreenBox is an all-in-one content management solution with features such as a camera, document scanner, fingerprint reader, passport scanner, USB connection, digital signature pad with an interactive and full-colour LCD display. All of this in a single device that can be effortlessly placed on any desk and easy to carry as it only weighs 2kg.
When opening a new account for a customer, for instance, GreenBox will take a 20 megapixel picture of your client, scan their ID, driver's licence or passport and scan their fingerprints three times, the machine will then choose the best version to store on the GreenBox. You now have everything you need all in one device, which will be easy to find when you need any item later on.
The benefits of having a GreenBox of your own
The GreenBox device will be as asset to your company for the following reasons:
* It keeps your electronic records in real-time while eliminating the management, transport and storage of paper records;
* Eliminates the need to photocopy vast amounts of documentation;
* Enables paperless transactions and reduces transaction time considerably;
* Enjoy tighter identification control and security;
* Reduces administration time and the use of precious company resources;
* Accelerates processes;
* Contributes to reducing your carbon footprint; and
* Your company will be automatically compliant for the following acts; ECT, FICA, RICA, NCA and CPA.
The benefits of applied identity control (AIC)
According to Marius Coetzee of Ideco Biometric Security Solutions, the GreenBox "simultaneously fulfils the three operational objectives of applied identity control: it reinforces security, it accelerates the processes and builds the chain of evidence." The GreenBox's biometric technology allows you to capture the unique features of your users such as their fingerprints, photographs and signatures, making it difficult to replicate and harder to pass yourself off as someone else. Making it the perfect device to use in an environment where identity theft is rife.
According to Meniko's CEO Mike Morris, GreenBox is an innovative piece of technology that can dramatically improve how organisations work with identity control and manage their workflow. "It offers advantages in so many different areas," and can be applied to a broad range of industries.
There is a reason why it is called a GreenBox
Meniko's GreenBox encourages businesses to go paperless and ultimately reduces the need to cut down trees used for paper-based documentation. For more information regarding the benefits of going green using a content management solution, then read our blog; The Benefits of Sustainable Document Management. For more information regarding our service offering, download our company brochure.
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