Allscan Trading has established the Document Control and Management Department to help make a difference with any scale document concerns. The Allscan Document Control Team designs processes to ensure documents reach the relevant parties quickly and in the desired format, while maintaining a complete audit trail.
"On many projects, document control is often an afterthought, which could be detrimental to the successful delivery of a project. The importance of proper document control procedures and principles on any project cannot be stressed enough. Inadequate document management can expose a project to unsuccessful claims mitigation," says Gerard van der Merwe - PCO Manager (GMEP Project).
Because Allscan does not sell any products, it can give an unbiased opinion on the best solutions for a business. Its core business and focus is on the effective control of documents/drawings.
All resources arrive on site with the necessary equipment (laptops/scanners) that can be used for the duration of the client's project, which makes it easy to up- and downscale as required. There is no need to invest in expensive equipment.
"Allscan Trading was originally contracted to review the processes that were in place on the GMEP project, and due to their skill and ability to deliver a comprehensive service, it was decided to outsource the document control department to them completely. Their service to the project has been invaluable, and thanks to the processes and procedures they have put in place, the project is well supported for successful execution," continues Van der Merwe.
Allscan's representative on the TC171 Committee will ensure the designed process complies with ISO standards. After a new process has been designed and agreed upon, it is constantly updated to ensure the incorporation of "lessons learned".
Due to experience, Allscan Trading is completely product-agnostic and can work with any existing software package, evaluate different document management systems, and give an unbiased opinion on the best solution for your business.
Allscan Trading can assist with the development of a unique numbering system for your business' documents/drawings, while considering the following areas:
Division
Business/Business Unit
Main Process/Plant
WBS Area
Equipment Number
Discipline
Document Type
Sequence Number/Sheet Number
Revision Number/Draft
Cost Type
Contract/Vendor/Enquiry Number
Life Cycle Phase
Milestones
Allscan resources have been trained to manage commercial and technical documents through the value chain. They receive in-house training with regards to office etiquette and effective communication.
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