“The test of a first-rate intelligence is the ability to hold two opposed ideas in the mind at the same time, and still retain the ability to function.” - F Scott Fitzgerald
Outdated reporting processes have no place on our modern business environment. The traditionally held method of collecting data over a period of time, and then assembling all the bits into a purposefully designed spreadsheet, does not cater for the modern corporate decision-makers.
The data has to be fresh, current and complete. It has to be consequential and substantial. And it has to make sense to those tasked with the deciphering of said data stream.
All companies receive, on a regular basis, creditor notes (bills) asking for their due compensation for services rendered. Once all the bills have been collected, it is then up to a dedicated person, or team of persons, to assimilate the information collected into bite-size data packets that the corporate decision-makers can work with in trying to keep the company afloat and profitable.
What tends to happen when outdated methods of data collection are employed is that by the time payments have to be made, the required data is still being gathered and collated, which leads to wastage and even overpayments. Payments that are usually costly to reverse.
It is thus imperative that a real-time structured flow of information is sought, rather than the traditional time-based information structures.
The first step to achieving the above ideal is to ensure that cost-savings processes come from within the company rather than from the top, ie, CEO, CFO, COO, etc. This method liberates the decision-makers from the drudgery of having to scour reams of data by empowering the employee base with the powers to prevent and overcome wastage and unnecessary expenditures.
The second step is to ensure that all communication stations are integrated into one hub, thus releasing the required real-time data stream for analysis by the dedicated person, or team of persons.
The third step is to ensure that the data is structured in such a way that real-time analysis can be performed on all the cost savings utilities, equipment and associated paraphernalia.
Thus, all the work is being done by an intelligent device that caters to the needs of those employed to make a decision based on the real-time data. In the final analysis, all operational costs become self evident before they become burdensome on the company.
In a nutshell:
Structured real-time information flow decreases costs but retains business efficiency.
Rather than periodically solve the symptomatic failure of installed equipment, equipment failures can be rooted out and solved before they become costly to the organisation - treat the cause rather than the symptom.
Cost-saving devices, ie, least cost routers, printer usage, PABX usage, etc, are analysed real-time as to their efficiency. If these items are not producing the desire results, contracts can be challenged with the view to maintaining company cost effectiveness.
Organisations that deliver services without much thought as to the whys thereof can be routed out timeously.
Expenditure trends are identified before they become burdensome.
The whole integrated installed product range has to make business sense while adding value to the inherent organizational business intelligence.
For a solution that makes business 'cents', phone VINTONET Communications on 0861 333 000.
Share