The cost-effective filing and storage of all manner of documentation from contracts, policies, claims and invoices to profiles, presentations, brochures and pamphlets is a challenge facing many businesses.
Square One Solutions Group, a JSE-listed company focused on applied technology solutions for businesses and a boutique distributor of specialised international brand printers, scanners and copiers, also distributes the full Kodak range of scanners in South Africa, and is therefore able to provide wide-ranging document management solutions.
Philippa Dal Medico, channel manager at Square One, says scanning and storage technologies have advanced to the point where they can significantly reduce or eliminate entirely, the need for expensive, labour-intensive and inefficient paper filing and storage.
"The Kodak range of i1200 and i1300 scanners offers high performance, ease of use, versatility and benchmark-setting image quality. These scanners will auto-feed virtually any documentation from the size of a driver's licence card to a page up to 860mm long at speeds of up to 60 pages a minute."
Typical applications include the scanning and computerised filing and storage of individual members' claim submissions for medical aid companies processing thousands of claims daily, insurance policies and related documentation for insurers, legal and contractual documents for companies, proof of delivery (POD) notes for product distributors and plans and drawings for engineers, architects and other professionals, to name a few.
Dal Medico says the Kodak scanners have a "smart touch" feature that allows the correct scanning application to be selected and automatically scanned to file, e-mail, printers or other desktop applications supporting TIF, JPEG, RTF, PDF and searchable PDF outputs. There is also a unique tilt and scan feature that allows selection of the best scanning position for each job. The 1310 and 1320 models feature 600dpi optical resolution and offer enhanced "perfect page" image processing.
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Square One Solutions Group is listed on the software and computer services sector of the JSE Limited. It focuses on providing vertically centric, applied technology solutions, has a national footprint and more than 21 years of experience in the South African market. Square One Solutions offers value-based solutions centred around infrastructure and facility solutions, policy solutions, industrial coding and marking solutions, tailored finance and leasing services to its key target market of enterprise, SME, corporate and government clients. The company also distributes document solutions, colour input and output devices and provides 24x7 national support and service. For more information, visit www.sq1.co.za.
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