Inefficient printing practices have been identified as a contributor to stifled productivity during the work day, as well as one of the main culprits of wasting valuable company time and money.
This is according to digital office solutions provider, Nashua Limited, which points out that in the modern office environment, companies are constantly seeking ways to improve their proficiency and minimise their expenses.
The company notes that managed document services (MDS) solutions are constantly being developed to help companies become more efficient, prudent and sensible by offering print management solutions that enable complete control over the printing environment.
Nashua believes these solutions add considerable value and result in reduced printing costs and complete control over environmental impact, as the actual cost of the print job or transaction can be tracked and reported accordingly.
Changing face of printing
Nashua's optimum solutions consultant, Herman Otto, notes that print management solutions are changing the face of printing functionality.
"Until recently, most companies have lacked the tools required to adequately monitor and control printing within an organisational environment, with users largely unaware of the costs of printing a page.
"These print management solutions help companies overcome these problems by providing functionality that is geared towards minimising costs and furthering efficiencies, whilst taking into account the need to reduce an organisation's environmental impact."
"Subsequently," adds Otto, "Companies and organisations have the means to conduct daily office activities in a far more prudent and green manner, which allows them to be more efficient, cost effective and play an important role in contributing towards environmental sustainability."
Otto also points out that today's print management solutions are implemented via a Web-based user interface, which allows organisations to easily monitor and manage an individual's use of printing resources.
The offering of document security reduces the volume of unclaimed printouts by ensuring users release print jobs at the point of printing, he explains, adding that users are able to queue print jobs to a virtual queue within the online interface, and subsequently release documents for printing at their convenience at an available and network connected multi-function device.
Furthermore, he notes, an employee within the network can release the print job from another branch of an organisation's network, no matter where they are located, from their mobile phone. He also reveals that print jobs can be secured through either a pin or swipe card release, and only authorised users are able to print and collect sensitive documents through customised authentication.
Green savings
According to Nashua, green savings are also an important consideration of these solutions. The products provide at-a-glance reporting on CO2 and carbon emissions.
The brand says many print management solutions can be customised to suit any organisation's requirements, and have a multi-operational compatibility with the Windows, Mac, Linux and Novell servers and workstations, offering enterprise resource planning print tracking and a live fleet dashboard.
Otto concludes that several industries could benefit from Nashua's expertise, experience and capabilities.
"Nashua Limited has an extensive solution comprising of fleet management, efficient device deployment and document management solutions.
"Moving forward, we are confident that many organisations and industries will benefit from tailor-made print management solutions that have been designed to considerably enhance printing operations within a company and ensure that daily workflow is far more productive, time efficient and cost effective."
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