inX, Google, Postini manage e-mail retention without expensive investment in storage capacity

If your organisation is like most, you are increasingly dependent on e-mail for day-to-day business correspondence. But as e-mail volumes grow, so do the legal implications of storing these messages. In the event of litigation, the legal discovery process often requires you to locate and recover pertinent messages quickly and comprehensively. Sheer message volume can make meeting these requirements with existing technology prohibitively expensive and time-consuming. How can you ensure that large volumes of e-mail are easily accessible for your organisation without significant investment in new infrastructure?

Google Message Discovery, powered by Postini, is a secure, hosted e-mail archiving service that enables you to:

* Create a centralised and searchable e-mail repository for your organisation.
* Quickly search the archive to collect e-mail for legal discovery.
* Secure your e-mail from spam, viruses and other threats.

For more information, visit http://www.inx.co.za/e-mail-security/

Google Message Discovery is delivered in an on-demand, software-as-a-service model, so you don't have to worry about planning for current and future storage capacity needs - Google does it for you. By storing your messages in Google's secure and geographically redundant data centres, you can ensure that messages will not be lost in the event of an onsite server failure. You can archive all mail without worrying whether you have enough disk space and eliminate storage quota headaches by allowing users to access historical mail. In addition, by offloading excessive mail from your existing servers, you can decrease backup windows and reduce recovery times.

When your company is involved in litigation or conducting an internal investigation, time is of the essence. You simply cannot afford to sift through back-up tapes, e-mail servers, hard drives, and laptops looking for a particular set of messages. Delays in producing the right evidence can result in significant fines, lost revenue, or irreparable damage to your corporate reputation.

With Google Message Discovery, access to all your archived messages is always at your fingertips. What's more, legal, human resources and compliance staff do not need to rely on IT personnel to conduct searches and inquiries. Google's easy-to-use Web-based interface lets anyone - even end-users - manage and search the message archive, depending on specific roles and authorisations. And because Google Message Discovery saves all messages based on your defined retention policies, indexes them, and stores them in a centralised repository, you can quickly and easily pinpoint relevant messages, place them on litigation hold to disable message deletion, and share them with legal counsel, law enforcement officers, or regulatory officials.

For more information, visit http://www.inx.co.za/e-mail-security/

Google Message Discovery also includes a complete set of e-mail security features, so you can provide the highest levels of security for your e-mail systems - without installing expensive hardware or software. Block spam, viruses and other external threats before they reach your organisation and ensure proprietary information that must remain confidential stays within your organisation. You can also define which e-mails - within and beyond your network - must be encrypted, providing an additional layer of security. Plus, because these security features are built into Google Message Discovery, you can manage all your messaging-related policies from a single, central console.

Figure 1: Message Discovery flow

1. Comprehensive message capture: messages are routed in real-time to Google through the common envelope journaling capability on your e-mail server. Alternatively, inbound and outbound e-mail can be archived as part of the overall processing Google performs during real-time threat analysis.

2. Always on, always current message security: Routing messages through Google's market-leading Message Security functionality provides real-time threat protection, virus detection, content-based filtering and policy-enforced TLS encryption.

3. Secure hosted archiving: Messages and their attachments are stored and indexed in a central repository. Retention policy management enables customers to enables policies at the user or organisation to meet internal and external retention requirements.

4. Search, discovery, extraction and reporting tools: Permission-based access provides authorised individuals with advanced tools to quickly and easily search, place litigation holds and extract relevant e-mail.

5. Extensive reporting: Usage and audit reporting provide the information necessary to monitor all activities that occur within the company archive.

Please click here to see the features and benefits.