Supported Software, infrastructure optimisation specialist and local distributor of Ixos R/3 archiving solutions has released details of the latest version of Ixos-Archive.
Version 4 will give users faster and more convenient access to enterprise documents. In addition to extensive document management capabilities within the R/3 environment, groupware users are to be integrated in business processes in their familiar application environment. Enhanced scanning and security features are also included in Version 4.
"In the past management has had to learn a new set of skills to navigate the R/3 environment to extract reports and decision information," explains Supported Software Ixos product manager Rob Shaw. "The R/3 screens are unfamiliar to users accustomed to a Microsoft or browser world. Ixos-Archive gives managers a familiar front-end, but also lets them use the tools they know to explore the R/3 environment."
The new version uses XML to assign business document attributes representing information and metadata in a system-independent format. This means that documents can be extracted out of the SAP R/3 context and can be retrieved via XML-capable browsers. "Ixos converts R/3 data to XML files, which then appear as HTML documents," explains Shaw. "This is especially useful for users who would need to work offline on a laptop with clearly formatted R/3 data and other business documents."
All document types are archived with a time stamp, ensuring greater security for users and providing authentication. Lotus Notes and Exchange documents can be automatically swapped out among groupware users through the ExchangeLink and NotesLink add-on modules. Almost any fax solution can be integrated with Ixos-Archive via the Microsoft Exchange infrastructure.
Documents from all sources are included in SAP Business Workflow.
Enhanced document scanning facilities now give users the ability to scan documents directly at every work centre in TIFF, grayscale or JPEG. "The new version places R/3 archiving at the foundation of an enterprise knowledge management initiative because of its ability to integrate and archive documents from all sources; its extended groupware capabilities; its full text indexing and retrieval system; and, importantly, its support of the mobile worker," says Shaw.
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