As the global economy continues to contract, with tightening margins and ever-increasing competition, businesses have begun to look inward for ways to improve their profit margins.
Realising the scope of actual gains to be had through better management, more and more CFOs are choosing to analyse procurement chains, workforce practices and overheads for easy savings, before going in search of more customers.
It is in the field of office automation that many companies have discovered significant waste in hard costs and lost productivity. The upshot of this increasing focus on document management is that it has led to some big advances by the world's best document management companies, such as leading document solutions company, PanSolutions, which has introduced an intelligent central management system called PanCentral.
The short story is that PanCentral is an intelligent, plug-and-play central software brain installed on your server that scans your company's printers and copiers and offers reports on the performance and utilisation of the machines in your system, detailing costs in energy and supplies such as paper and toner. The long version is a little more interesting than that.
In fact, this system is engineered to give you a bird's eye view of your company's assets and allows you to direct document traffic to machines that are the most cost-efficient. Employees may be printing large volumes on a low-volume machine, when a more efficient high-volume unit is located nearby. Correcting this type of printing behaviour can save the company thousands, but without a solution like PanCentral in place, it's very difficult to see the full picture and optimise your system.
Designed from the outset to be user-friendly enough for the average user to operate with ease, the system presents data in a human-friendly way, making it easy to identify opportunities and implement changes that will lead to meaningful results. And its Web-based interface allows administrators to monitor the entire system from any Web-enabled device, including laptops, tablet computers and smartphones, anywhere in the world. For an example of a PanCentral report, click here.
The system can even detect when supply levels for particular machines are low, and will alert your system administrator and the supplier via e-mail before they are exhausted, therefore eliminating downtime.
From an IT perspective, PanCentral is relatively simple to install and manage. System requirements are minimal, and PanSolutions technicians will install and configure the software for you and train users in its operation.
PanSolutions is a company with a long history in the office automation field. The company is part of the Reunert Group and has been an official distributor of Kyocera multifunction printers, copiers and office devices for some time. Its experience at the forefront of the field and the relationship with one of the world's biggest device manufacturers has positioned PanSolutions to offer customers a system with real benefits.
In the competitive document management environment, companies like PanSolutions are consistently looking for ways to improve service and strengthen relationships with customers. This system, which offers powerful cost-management benefits, is evidence of this evolution toward customer-centric value-added services as a way of protecting and growing market share.
For the foreseeable future, it seems companies will continue to reap the benefits of the innovation that comes from a tough economic climate. It's therefore perhaps unsurprising that many companies are taking advantage to help ease the pressure on their bottom line.
For more information about PanCentral, contact PanSolutions.
Customer support centre
Tel: 086 11 77 777
E-mail: info@pansolutions.co.za
www.pansolutions.co.za
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