Document Accounting Solutions, the local Equitrac distributor and provider of intelligent print management and cost recovery software, has announced the availability of Equitrac Express and Equitrac Office version 4.2.
With this update, Equitrac strengthens its solution for education providers and commercial enterprises, such as financial services and healthcare organisations, which are looking to reduce document costs, increase document security, and eliminate waste through print management.
“The new version expands the tracking, security and management functionality of Equitrac Office,” said Document Accounting Solutions managing director Russel Roth. “The new features also provide more precise tracking and reporting of print activity so that customers can get the most out of Equitrac's print management solutions.”
New features enhance both the end-user's and the IT administrator's experiences with Equitrac products. Print Job re-queuing protects privacy, reduces waste and saves money by ensuring that jobs will only print while a user is signed into Equitrac.
Thus, if a user releases multiple print jobs but they do not print due to a printer problem, the unprinted jobs are sent back to the secure queue when the user logs out. This avoids jobs being printed once the error clears but the user is no longer at the MFP.
Roth says batch print tracking streamlines workflows by enabling users to batch print a series of jobs and only be prompted for a billing code once.
“Furthermore, Equitrac's Follow-You Printing now displays and releases print jobs held by an LRS (Levi, Ray and Shoup) VPSX PersonalQ print queue. Integration with LRS VPSX provides enterprise-wide, non-Windows print tracking, expanding the reach of Equitrac print management solutions in markets such as healthcare and financial services that print from Unix-based and mainframe applications.”
Equitrac has also extended its reporting capabilities with reports based on user location, device location and custom device group. Users can now run both detailed and summary reports that can be organised by user, user location, account type, device type, device location, and/or custom group. Administrators can group their devices by any criteria they choose and report activity accordingly.
New features simplify and enhance account synchronisation with Active Directory and LDAP, including filtering, connection testing and flexible account type support. New server components and updates can be deployed across the enterprise without administrator intervention.
He says flexible configurations, improved tracking and costing, more efficient workflows, and increased billing capabilities are now available for additional embedded devices. These include Ricoh PCC4 Single Sign-On for EFI SendMe and IKON DocSend; Kyocera Mita “release all” button; billing code fields and copy page size features for Konica Minolta and Oc'e devices; and access to colour copying can now be controlled by Windows group membership for Konica Minolta, Xerox, Kyocera Mita, Oce and Sharp devices.”
Specific to Equitrac Express, new features for education organisations include offline campus card authentication keeps campuses working even when their campus card server is offline for scheduled or unscheduled maintenance. Equitrac's campus card caching permits users to continue to charge printing and copying to their campus card accounts up to a pre-set offline limit. Those offline charges are updated once the campus card server is back online.
“Administrators can now assign user balances and colour quotas by Windows group, such as grade level or school. Integration with ParentPay allows Equitrac to accept student campus card balances managed by ParentPay. Furthermore, Sagio value card users can now login to devices secured by an Equitrac end point and pay for the transaction either from the value card or an Equitrac account,” he concludes.
Equitrac Office or Equitrac Express users currently under a maintenance contract are eligible to upgrade at no cost. For more information on Equitrac Office or Equitrac Express, visit http://www.equitrac.co.za or email sales@equitrac.co.za or phone (011) 656-5000.
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Document Accounting Solutions
Document Accounting Solutions (DAS) provides office solutions for the professional and commercial markets in southern Africa and offers document management, print management and cost recovery solutions from some of the world's leading software companies. It is also home to a division focused on specific software development for niche markets including the legal profession.
The company provides information management solutions that help clients work smarter, more efficiently, and ultimately reap the financial rewards by implementing such cost-reducing and cost recovery measures.
Companies can gain significant cost reduction from better output management by lowering waste, improving device deployment, and enhancing supplies management. Its strategy is to offer clients a range of value-added services and solutions that are delivered directly or via relevant channel partners such as Canon, Kyocera, Nashua (Ricoh) or Xerox.
Equitrac
Equitrac Corporation is the global leader of intelligent print management and cost recovery software solutions for the corporate, legal, education, health care and financial services markets. Equitrac's solutions are mission-critical to all enterprises that are looking to more effectively manage their printing environments, reduce printing costs, increase security and lessen their environmental impact. The company is backed by an unmatched R&D programme and is a preferred technology partner with all leading providers of multifunction devices. Equitrac is has been in business for 30 years and has more than 23 000 customers in 40 countries.
Equitrac's solutions are deployed in Global 500 companies, AMLAW 200 legal firms, and leading colleges, universities and school districts.
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