A revolutionary new payroll solution called PALPAY, that promises to change the face of payroll administration at companies all over the country, has officially been launched in South Africa.
PALPAY was developed by PALPAY Solutions over an intensive four-year period in order to offer business the ultimate in payroll software. According to PALPAY Solutions` MD, Paul Ras: "PALPAY has broken new ground with respect to functionality that is not normally associated with payroll software. It has made bold strides away from the traditional software applications that are currently available on the market by automating payroll tasks and actions that previously had to be done manually by payroll departments or performed by third-party systems."
Exactly what does PALPAY do differently? Ras listed some of the following unique capabilities of this payroll application:
* PALPAY can accommodate multiple legal entities with different payment and calculation rules within the same payroll.
* Weekly, monthly and fixed pay period employees can be accommodated in a single payroll.
* Ability to execute unlimited mid-period payroll payments within a pay period.
* Inherent event calendars which records payroll related data for payment, and validation purposes on a daily basis.
* Leave and other traditional HR modules forms an integral part of the solution.
* All transactions and payroll rules are date sensitive providing for the automatic pro ration and re-calculation of dated transactions.
* Capabilities to calculate and report on payroll cost on a daily and month to date basis.
"With so many company mergers taking place, PALPAY could potentially play a vital role in a smooth transition as it offers an unrivalled option in the consolidation of payrolls. With all these added benefits, international products coming into South Africa simply do not measure up," says Ras.
Ras adds that PALPAY has been designed in order to accommodate tax rules anywhere in the world. This, along with the fact that PALPAY is multilingual, at various levels, makes this application user-friendly anywhere in the world.
PALPAY was developed to process payrolls, even in excess of 100 000 employees, with ease. It addresses the market need for a payroll application that provides the necessary functional flexibility in a forever changing payroll environment and is very cost-effective to implement and maintain. In fact, Boetie Swanepoel, Executive: Financial Services at Harmony Gold, has described PALPAY as a cost-effective application which does not prescribe to business and adds value to the bottom line through the improvement of efficiencies. Harmony has achieved a reduction in payroll administration cost in excess of 40% as a result of the consolidation of the multiple payrolls processed and the elegant functionality available in the application.
Other existing clients have cited many reasons for the system`s success. These include:
* Reduced IT and payroll administration costs.
* Each operations` complex business rules can be accommodated within the same payroll in a minimum amount of time.
* Implementation resulted in a minimal impact on employees and satellite systems.
* Savings in terms of personnel and efficiencies have resulted in better bottom lines.
Ras concludes: "PALPAY Solutions has been able to develop a system that is clearly ahead of its class and could easily be used anywhere in the world. Most importantly, however, the PALPAY application should be viewed as a value-add as it will inevitably result in the improvement of efficiencies within any company."
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PALPAY Solutions (Pty) Limited was established in 1998 and initially focused on the technical maintenance of payroll applications and the provision of a payroll business consulting service to its corporate clients. The PALPAY payroll application has since been developed to meet the demands of corporate and industrial organisations.
We are a relatively young South African company with a black empowerment shareholding of 40% and retain a staff complement of 70% of previously disadvantaged individuals.
Our mission is to provide businesses with a flexible, cost-effective yet fully integrated people management solution that can accommodate the most demanding requirements of any industry within South Africa and internationally, complemented by a team of specialist skills to provide the professional support for such a mission-critical application.
PALPAY
PALPAY is a functional packaged payroll solution not simply a user definable shell. Specialist skills, which normally come at a premium, are not required for the implementation and maintenance of the system thus making it a cost-effective application to implement and run. It is functionally rich, catering for inherent payroll functions like new engagement routines, leave administration and COIDA reporting as integral parts of the system. The user`s / company rules are catered for by simply defining the payroll rules for payments, deductions and reporting. Validations can be triggered for verification of input and business logic. In short - business rules, validations, checks and balances that affect the employee and have an impact on payroll can be tracked and administered by PALPAY. In addition to all the inherent functionality, the system is geared for high volume transactions and employees without compromising the speed of processing.
Following is the functionality which has been incorporated into the application which makes it different from other payrolls:
* A single payroll application which can accommodate multiple legal entities within the same payroll. This is ideally suited for companies which were involved in mergers and acquisitions and due to the different legal entities, currently have to process multiple payrolls.
* Weekly wages, monthly paid and fixed pay period employees can be accommodated in a single payroll.
* Ability to run unlimited mid-period payroll payments.
* Inherent time recording module which record the actual hours worked for control and validation purposes.
* All transactions and payroll rules are date sensitive.
* Automatic recalculations as a result of back-dated transactions in the current or previous pay periods.
* Cater for a different rate of pay, cost code and condition of employment to be applied on each day of the month.
* Cater for multiple user defined leave schemes which forms an integral part of the time recording and payroll calculations.
* Different payment rules can be attached to the same input code.
* Validation of input transactions against business rules. For example, overtime cannot be paid for a period of absence.
* Caters for daily and pro rata month to date payroll cost.
All this functionality results in improved efficiencies in the payroll department as the application does the work with less dependency on payroll staff to do manual calculations and exercise control outside the application. Efficiencies are improved through the:
* Elimination of duplication within an organisation as payrolls are consolidated and all returns and interfaces are only dealt with once.
* Reduction in administration through the consolidation of group payroll`s business validation logic, input and processing.
* Pro rata month to date employer and employee data - costing and other information can easily be accessed on user defined date ranges.
* Full statutory legislation compliance.
* The accident module retains all the relevant date information for injury on duty claims and COIDA returns.
* Availability of information through payslip history file and date stamped data.
* PALPAY`S ability for unlimited final and interim payroll runs per day.
* Multiple event calendars per user defined rules.
* Date driven rules, transactions and events.
* Automatic pro ration of earnings and deductions.
* Automatic recalculation and adjustment of backdated transactions.
* Multiple rules per code can be accommodated within a pay period.
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