Five ways to save paper

By Rob Abraham, MD, Bytes Document Solutions

Johannesburg, 07 May 2008
Read time 2min 40sec

Office workers throw away 45% of documents within 24 hours of printing them. This is the finding of a survey conducted on behalf of Xerox. Accordingly, the company has compiled five simple tips for smart paper use.

"Paper is a renewable resource," says Rob Abraham, MD of Bytes Document Solutions, distributor of Xerox products in 24 sub-Saharan countries.

"If you think before you print and choose the paper that's right for the job, you can reduce the environmental footprint of your office."

As one of the world's largest suppliers of papers for office printers and copiers, Xerox is sharing its philosophies with regard to paper:

* Use both sides of the paper. It is called "duplex printing" and it is the single best way to reduce paper use. So choose copiers, digital printers and multifunction devices that can print on both sides of the paper. Set duplex as your default mode.

* Go digital. Save on postage by sending electronic files and let your recipient decide whether to print them. Replace paper files with electronic ones using the scan-to-file option on multifunction devices.

* Be selective. Print what you need when you need it. For example, print only the portion of the report you need, not every page. Preview your print to avoid printing pages with a boilerplate. Print on demand. Don't stockpile forms, letterhead, or instructions that will go out of date.

* Reach for the right paper. A number of options promote sound environmental practices. Print on papers certified through global organisations, such as the Forest Stewardship Council or the Programme for the Endorsement of Forest Certification, both of which have strict international standards for sustainable forestry. Use paper with recycled content.

* Recycle. Collect used paper so the fibre can be used again. Recycling the fibre saves trees, reduces energy and water use, requires fewer chemicals, and keeps paper out of landfills.

"It may be a surprise that Xerox is concerned about excessive paper use. After all, we're in the business of putting marks on pages," notes Abraham. "But the hallmark of our business has always been operating in an environmentally responsible way. That means holding our suppliers to tough standards on how they make paper, improving forest management and protecting endangered forests. As important, through Xerox innovation we help our customers minimise their impact on the environment while meeting their business needs."

Xerox applies stringent requirements on all its paper suppliers and is working with The Nature Conservancy to identify and promote best practices that will enable environmental scientists, forest managers and paper suppliers to work cooperatively toward sustainable forest management. Long an evangelist for greener operations, Xerox believes that environmental sustainability isn't a cost of doing business, but a way of doing business that benefits shareholders, customers, employees and the world in which we work and live.

Bytes Document Solutions

Bytes Document Solutions, previously known as Xerox South Africa, is the authorised Xerox distributor to 24 sub-Saharan countries. Bytes Document Solutions is engaged in the marketing and servicing of the complete range of Xerox document equipment, software, solutions and services.

The company operates through an extensive network of distributors, dealers, concessionaires and channel partners. Its products include printing and publishing systems; digital copiers; laser and solid ink printers; digital multifunctional devices (MFDs), which can print, copy, scan and fax; document management software; and supplies, such as toner, paper, and ink. The company also provides software and workflow solutions to businesses for printing books, creating personalised documents, and scanning and routing digital information.

With BEE partner Kagiso Trust owning a 27% stake of the business, it is a wholly owned member of the JSE-listed Bytes Technology Group. For more information on Xerox, visit

Editorial contacts
Predictive Communications Michelle Oelschig (011) 608 1700
Bytes Document Solutions Rob Abraham (011) 928 9111
See also