South African system architecture and analytics company MOYO Business Advisory has rolled out Project Portfolio Office's (PPO's) project portfolio management (PPM) application, to improve service delivery.
MOYO opted to implement PPO as an operational tool to allow for better internal delivery of projects, says Pierre le Roux, MOYO MD. The tool allows project environments to reduce project risk with visibility and early warnings, as well as make smarter decisions based on real-time project information, says PPO.
"Our involvement with projects falls within two different contexts: firstly, projects being run for clients, where we use their tools; and secondly, within an internal context, involving MOYO's own strategic drives and initiatives," says Le Roux.
The company says while it had well-established business processes in place, they were being run manually. MOYO's different business types and divisions within the group, as well as the widespread geographical areas within which it operates, meant management of these internally-facing projects had become increasingly complex, also impacting efficiencies, says the advisory services company.
Moreover, it needed centralised access to updated PPM information for improved decision-making, in terms of resource allocation, client actions and issues to be addressed, it says.
From a functionality point of view, the company is utilising PPO's complete lifecycle management ability, with a focus on resource management and all project management functionalities, says Le Roux.
"It is of tremendous assistance to have your own business processes in place, to understand how the new system architecture works, and then to adapt it to your own processes.
"In addition, ensuring you have a clear scope is critical. MOYO used an incremental approach, and also implemented compulsory usage. All of these factors led to a seamless, smooth integration and implementation."
Guy Jelley, PPO CEO and co-founder, says centralisation of information is a key element to greater project and process success for professional services organisations. Storing, retaining and providing easy access to documents, knowledge and lessons are crucial actions for any project team, he adds.
"Project portfolio management application helps small consultancies to global organisations achieve greater project success by facilitating a central location for improved visibility and reporting of the project portfolio."
Jelley says PPM solutions can provide companies with greater transparency around their projects and portfolios - from the perspectives of costs, delivery effectiveness, resources and time management.
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