Staffing solutions company Kelly Group has unveiled K-log, an automated time and productivity management system, which it says will lower payroll costs.
Kelly has been using the in-house developed tool for some time, but has now unveiled it officially. It is available to the market as a package deal as part of a bulk recruitment drive, or as a standalone offering.
K-log is an end-to-end electronic people management system that caters for time and productivity management, automated timesheet and payroll processing, rostering and scheduling, as well as access control and employee location tracking.
Mark Robson, K-log operations director, explains the product started being developed by Kelly about two years ago. The company was initially running the tool at client sites to aid it in billing for contract workers.
Robson says Kelly decided to aggressively market K-log and introduced it countrywide recently to expand its penetration. The offering is expected to grow Kelly's client base, and boost its position as a staffing solution company, because the tool can be bundled as part of a package.
Keeping track
Robson explains that K-log incorporates access control and productivity software that can collate and interpret data from computers and telephone use, providing an accurate picture of actual hours worked.
Robson refers to overstating of work hours as 'time shrinkage', explaining that those hours are lost to the client company.
A case study at a large bank, in February last year, based on a business unit with 84 staff members saved the company R106 664, or 13.6% of its payroll. Paper-based timesheets indicated the unit was billed for 18 734 hours during the month, but K-log's figures indicated only 16 722 hours were actually worked.
Kelly has also won a bid for an undisclosed amount to install the system at a telecommunications company's call centre, which will see all temporary staff being registered on the tool.
The company will manage 1 400 staff and expects to save the telco R11 million on its total R100 million payroll by picking up wasted hours through late starting staff and early leaving workers.
Getting productive
K-log works off any existing clock-in device, which will save companies the cost of replacing current hardware. It can also use other interfaces to measure time worked, such as when staff log into their computers, make phone calls and operate machines.
This allows companies to specify what comprises productive time and only pay staff for that time. CEO Grenville Wilson says K-log eliminates duplication of activities, as well as non-productive administration duties, such as paperwork.
“K-log is the glue that brings a company's operations together by offering one secure system that seamlessly integrates with its human resources, time and attendance, security, access control, payroll, procurement, management information, financial systems, operational systems, as well as budgeting and forecasting,” explains Wilson.
The tool can also be equipped with a self-sufficient biometric clock-in unit that is not dependent on other equipment or systems. These units have large memories to enable them to keep recording employee clocking even if the cellular network is unavailable and they have built-in back up power in case of a black out.
In addition, they are portable and can be deployed anywhere at short notice, which is useful in the management and hosting of events, says Kelly. The biometric fingerprint reader also prevents employees from ghost- or buddy-clocking.
Kelly has several brands including Executive Secretary Appointments, Kelly Industrial PAG, Accountants on Call, Frontline, Renwick Talent, Kelly ICT, Torque IT, InnStaff, K-log and Paxsal Payroll. The company has a database of 300 000 candidates.
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